About GuestSeater
GuestSeater is an AI-powered seating planner that turns a guest list into a complete, optimized seating arrangement for any event.
What GuestSeater is
GuestSeater is a web application that generates seating plans from a guest list and a set of rules. It runs in the browser, requires no installation, and produces printable seating charts.
Who it is for
- Couples and wedding planners
- Corporate event organizers
- Conference organizers
- Networking event hosts
- Gala and fundraising teams
- Hosts of dinners, birthdays and parties
Problems it solves
- Manual seat-by-seat planning on paper or spreadsheets
- Collecting guest details (meal choice, plus-one, dietary needs)
- Respecting family, team and relationship rules
- Last-minute changes when guests cancel or add plus-ones
- Producing a printable chart the venue can execute
How the seating algorithm works
- You add guests and their attributes (family, role, meal, age…).
- You define seating criteria: group similar values together, spread values apart, or pin guests to specific tables.
- The algorithm assigns each guest to a table while respecting capacity and the criteria you set.
- You review, drag-and-drop to refine, and export the final plan.
Supported event types
- Weddings
- Corporate events
- Conferences
- Networking events
- Galas and fundraisers
- Banquets
- Dinner parties
- Birthdays
Supported import methods
| Method | Best for |
|---|---|
| Guest Form Link | Collecting guest info without chasing anyone |
| Excel (.xlsx) upload | Guest lists you already track in Excel |
| CSV upload | Exports from other CRMs or planners |
| Manual entry | Small events or last-minute additions |
Features
- Guest Form Link — shareable link that lets guests submit their own info from any device.
- Excel import — upload .xlsx files with automatic column mapping.
- Manual guest entry — add or edit guests directly.
- Relationship rules — group families together or spread executives apart.
- Drag-and-drop editing — override any seat after generation.
- Table shapes — round, rectangular, oval and mixed layouts with configurable capacity.
- Printable export — seating chart, per-table lists and name cards.
Supported table shapes
- Round tables (any capacity)
- Rectangular / banquet tables
- Oval tables
- Mixed layouts in a single event